Event Privacy & Vendor Information

Last updated: 08 Dec 2025

This page explains how Master Concept (“we”, “us”, “our”) and our event partners handle your personal data for HK Master Concept Solution Day (the “Event”). It also lists the key technology and service vendors we use and links to their privacy policies.

By registering for or attending the Event, you acknowledge that you have read this information and understand how your data may be used and shared.

1. Who We Are (Data Controller)

The primary organiser and data controller for this Event is:

Master Concept
Master Concept (Hong Kong) Limited
[email protected]

If you register specifically for co-organised sessions (e.g. Tung Wah, Aitle, Imbrace), your details may also be jointly controlled or processed by those partners, as described below.

Our Privacy Policy
https://masterconcept.ai/website-privacy/

2. What Personal Data We Collect

When you register for and participate in the Event, we may collect and process:

• Identification & contact details
  
  
  • Full name
    
    
  • Company / organisation
    
    
  • Job title / role
    
    
  • Work email address
    
    
  • Mobile phone number
    
    
  • Country / region
    
    
• Event-related information
  
  
  • Guest type (e.g. full-day MC invitee, Tung Wah session, Aitle session, Imbrace session, agency RSVP)
    
    
  • Breakout lab preferences (e.g. Google AI Agent Lab, Zero Trust Lab, Customer Intelligence Lab, GIS Lab, Collaboration Lab)
    
    
  • Attendance status for lunch or specific sessions
    
    
  • Meal preferences and dietary restrictions (if applicable)
    
    
• Marketing & consent preferences
  
  
  • Opt-in / opt-out to receive event communications
    
    
  • Opt-in / opt-out to receive marketing communications from Master Concept and/or partners
    
    
• Technical & analytics data (when interacting with our websites and registration tools)
  
  
  • IP address, device information, browser type
    
    
  • Usage and interaction data (e.g. page views, clicks, email opens), depending on the tools used
    
    

3. Why We Use Your Personal Data (Purposes)

We process your personal data for the following purposes:

1. Event registration & logistics
   
   
   • To confirm your registration and manage attendance
     
     
   • To allocate you to appropriate sessions and breakout labs
     
     
   • To manage seating, room capacity, and check-in processes
     
     
   • To arrange catering and respect your dietary preferences
     
     
2. Event communication
   
   
   • To send you registration confirmations, event reminders, and practical information
     
     
   • To notify you about any schedule changes, venue details, or health & safety information
     
     
3. Follow-up & engagement
   
   
   • To send post-event materials (slides, recordings, recap)
     
     
   • To request feedback and satisfaction surveys
     
     
   • To follow up on topics, solutions, or sessions you showed interest in
     
     
4. Marketing (where you consent)
   
   
   • To send you updates on AI, cloud, security, data, and related solutions from Master Concept and our partners
     
     
   • To invite you to future events, webinars, or briefings relevant to your interests
     
     
5. Analytics & improvement
   
   
   • To understand attendance patterns and session popularity
     
     
   • To evaluate and improve our events, content, and customer experience
     
     
6. Compliance & security
   
   
   • To comply with legal and regulatory requirements
     
     
   • To prevent misuse or security incidents related to the Event
     
     

4. Legal Basis (Where Applicable)

Depending on your location and the applicable data protection laws, we rely on one or more of the following legal bases:

• Performance of a contract or taking steps at your request
  (e.g. processing your registration and providing access to the Event)
  
  
• Your consent
  (e.g. for marketing communications, sharing details with certain partners, or optional analytics cookies)
  
  
• Legitimate interests
  (e.g. running a professional event, ensuring security, understanding attendee engagement)
  
  
• Compliance with legal obligations
  (e.g. responding to lawful requests from authorities where required)
  
  

5. Sharing Your Data with Partners & Vendors

To deliver the Event, we work with several partners and service providers. Your personal data may be shared with:

1. Co-organisers and content partners
   
   
   • For example, organisations hosting specific sessions (such as Tung Wah, Aitle, Imbrace, or technology partners).
     
     
   • Typically limited to your: name, company, job title, and work email.
     
     
   • Used for event-related communication, follow-up, or relationship management.
     
     
2. Event management & registration platforms
   
   
   • Tools used to host the registration form, email campaigns, attendee check-in, and event logistics.
     
     
3. Marketing & analytics tools
   
   
   • Platforms used for sending event emails, tracking engagement, and measuring campaign effectiveness.
     
     
4. Cloud infrastructure & productivity tools
   
   
   • Services used to host our websites, forms, and internal collaboration.
     
     

We require our vendors to process your data only for the specified purposes and to implement appropriate security measures.

6. List of Key Vendors & Privacy Policies

Below is an overview of the main vendors and partners used for this Event. This list may be updated from time to time.

Note: You can click each vendor’s privacy policy link to understand how they handle personal data.

6.1 Event & Marketing Platforms

6.2 Co-Organisers & Session Partners

We may update this table as our vendor landscape changes. Any significant changes relevant to this Event will be reflected on this page.

7. Your Rights

Depending on applicable law, you may have some or all of the following rights in relation to your personal data:

• The right to access your personal data
  
  
• The right to correct inaccurate or incomplete data
  
  
• The right to withdraw consent (for example, for marketing)
  
  
• The right to object to certain types of processing
  
  
• The right to request deletion of your data in specific circumstances
  
  
• The right to restrict processing in specific circumstances
  
  

To exercise your rights or ask questions about how we handle your data, please contact:

Email: [email protected]
Subject line: “[Event Name] – Data Privacy Request”

We may need to verify your identity before processing your request.

8. Contact & Updates

If you have any questions about this page or how your data is handled in relation to the Event, please contact us at:

[Data Protection / Privacy Contact]
Email: [email protected]

We may update this Privacy & Vendor Information from time to time. The “Last updated” date at the top of this page indicates the latest version.